Supplier integration
Direct PunchOut integrations
SERTICA’s PunchOut module lets you open approved supplier webshops from inside SERTICA and shop the way you already know – search, compare, and add to cart. Afterwards, the cart comes back into SERTICA as clean order lines. It is built for everyday needs like consumables and spare parts, where time is limited, and mistakes are expensive. PunchOut connects you to pre-approved supplier catalogs and ensures up-to-date data is always available within your SERTICA system.
By automating time-consuming procurement steps, PunchOut helps your team save valuable time, freeing resources for more strategic tasks.
For the crew, it feels like ordering from a webshop. For the office, you keep full visibility and control of approvals and purchasing in SERTICA.
Key Features
SERTICA PunchOut Capabilities
SERTICA PunchOut brings supplier webshops into your SERTICA flow so crews shop faster, data stays clean, and procurement keeps control. You get less manual entry, live prices you can trust, catalogs aligned to your contracts, and automatic confirmations, cutting cycle time, preventing invoice mismatches, and improving supplier collaboration across your fleet.
Catalog Sync
Integrate approved supplier catalogs with SERTICA to shop trusted assortments while maintaining vendor, role, and policy control.
Rich Content
Pull images, datasheets, and specs from supplier webshops, reducing free-text errors and helping crews pick the right item the first time.
Cart Bridge
Return the supplier cart to SERTICA as clean lines mapped to cost centers, vessels/projects, UoM, and GL codes for instant approvals.
Live Pricing
Use real-time prices, discounts, taxes, and currency to prevent mismatches; tolerance checks flag outliers before submission.
Smart Management
Keep preferred vendors, assortments, and routing in one place with full audit trails and fewer manual touches.
Auto Confirmations
Capture supplier acknowledgments in SERTICA; surface quantity/price changes early without chasing emails.
Easy catalog access
Automate, streamline, and reduce errors
When the crew shops in the supplier webshop, the selected items return to SERTICA automatically. No copying item numbers, no retyping descriptions, and far fewer human errors in the orders, because all information is pulled directly from the supplier’s webshop. This ensures accurate, consistent, and timely data throughout your entire procurement process.
You can browse, place orders, and receive confirmations directly in SERTICA, which means less administrative work for the vessel and clearer communication with suppliers.
Access all product information provided by the supplier, such as high-quality images, in-depth product descriptions, detailed specifications, and prices.
Integrations
Ready-to-Use Integrations
SERTICA has established successful integrations with several maritime and industrial suppliers, making it easier for customers to benefit from the PunchOut capabilities immediately. If your preferred supplier is not yet integrated, we offer custom integration on a case-by-case basis.
Examples of our supplier integrations
Benefits
Why teams choose PunchOut
- Shorter PO Cycles
Cut REQ-to-PO time with less typing
The crew builds the order in the supplier webshop and sends it back to SERTICA in one go. Only approved catalogs and prices are shown, which means fewer corrections and faster approvals.
- FEWER ERRORS
Consistency from cart to invoice
Maintain transparency and avoid surprises as SERTICA enforces approved catalogs/prices, auto-applies your approvals, and synchronizes acknowledgments and changes.
- VISIBILITY & SAVINGS
See everything, spend smarter
Centralize catalogs, orders, and audit trails in SERTICA to spot trends, steer to preferred suppliers, and reduce total procurement costs through better transparency and collaboration.
Demo
From Catalog to Requisition in Seconds
Experience how easy it is to connect with supplier catalogs directly in SERTICA. In this short demo, you’ll see how PunchOut streamlines the procurement process by letting you browse items online and transfer them straight into your requisitions and purchase orders.
Frequently Asked Questions
SERTICA PunchOut
How do approvals and purchase orders work with SERTICA PunchOut?
Approvals and POs work exactly as in SERTICA Procurement, PunchOut just fills the requisition lines automatically. Business rules (amount thresholds, multi-level approvers, vessel/project routes) apply immediately after the cart returns. Once approved, the PO is generated and sent via your chosen method (email, EDI/API). Error handling covers invalid SKUs, currency mismatches, and missing accounting codes with clear feedback so users can correct issues before submission.
How does SERTICA PunchOut improve invoice accuracy and auditability?
SERTICA PunchOut improves invoice accuracy by using live supplier data up front and enabling early mismatch detection before invoicing.
Commercially, this reduces disputes and cycle time. Technically, returned cart data (price, UoM, tax) is locked into the requisition/PO, enabling reliable 2- or 3-way matches.
Optional order acknowledgments and change messages can be reconciled to the PO so quantity/price deltas are caught early. Every step from cart import to approval and dispatch is logged for audit, with searchable references (PO number, supplier quote ID, contract code).
Is SERTICA PunchOut adding more supplier integrations?
Yes, SERTICA PunchOut will add more integrations over time as we collect customer requests and validate supplier readiness.
Our roadmap is demand-driven: we prioritize the suppliers you and other customers nominate, then assess their technical options (native PunchOut via cXML/OCI, APIs, or curated catalogs). After feasibility review, we schedule pilots, map required fields (items, pricing, currency, taxes, delivery terms), and run UAT before release.
If you’d like a specific supplier added, please contact SERTICA, your input directly influences the queue and timelines.
Can we onboard a new supplier to SERTICA PunchOut?
Yes it is possible to request the onboarding of a new supplier. Please contact SERTICA and we’ll assess the supplier and guide the onboarding.
Integration depends on the supplier’s technical capabilities and purchasing policy. Our team will review the supplier’s integration options (e.g., cXML/OCI PunchOut, API access, or curated catalog), align on authentication and data fields (items, pricing, currency, taxes, delivery terms), and validate how returned cart data maps to your SERTICA setup (cost centers, vessels/projects, GL codes).
If the supplier doesn’t support PunchOut natively, we’ll propose the best alternative path to achieve a controlled buying experience within your existing approvals and audit trail.
What data does SERTICA PunchOut bring back from supplier webshops?
SERTICA PunchOut brings back complete cart data: items, pricing, currency, taxes, lead times, attachments, and supplier references. That means SKU, description, UoM, quantity, unit/total price, VAT, INCOTERMS, delivery notes, images/specs, and quote/contract IDs.
The payload is normalized to SERTICA’s schema for clean downstream use in approvals, receipt, and invoicing. Multi-currency rounding and category codes (e.g., UNSPSC) are supported for analytics and compliance reporting.
Can SERTICA PunchOut enforce our contracted items and negotiated prices?
Yes, SERTICA PunchOut enforces contracts by restricting access to approved catalogs and validating returned prices against SERTICA contract records and tolerances.
Commercially, this curbs uncontrollable spend and strengthens supplier compliance. Technically, vendor access can be whitelisted by role and vessel; price lines are checked against framework agreements and price lists. Out-of-band pricing triggers warnings, auto-blocks, or escalation—according to your policy. Optional assortments limit visibility to vessel- or site-specific items.
