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Monitoring Reporting and Verification

The Monitoring, Reporting and Verification (MRV) regulations aim to quantify and reduce CO2 emissions from shipping and create a new benchmarking system in Europe. Complying with EU MRV is essential – but that does not mean it must be a time-consuming, difficult task. In fact, you can fulfil these requirements in three easy steps with an annual ship-specific emissions report created in a customized MRV form:

1. Each vessel reports the required data per voyage using the SERTICA Forms module
2. Using SERTICA Analytics, the emissions statistics are calculated
3. SERTICA makes emission reports available on vessel and voyage level with all the required data

This e-learning guide shows how MRV reporting is made easy in the Safety Management Software SERTICA. Meet both legal and internal compliance aims – and quickly and effectively monitor your progress, all from the SERTICA health & safety management software. But our innovative software is not just limited to EU MRV compliance.

Safety Management System

SERTICA includes the accessibility and easy management of safety-related documents and tasks. All SERTICA users can revise all documents and tasks through an approval flow. Changes are tracked in the changelog, so no information is lost. Unlike keeping a paper trail, SERTICA maritime safety management ensures that information cannot be lost. Every member of your team will be able to access up-to-date safety compliance information the second you update the information in the system. It is clearer, quicker and leaves minimal room for human error.
You can monitor incidents and unsafe situations. By tracking all incidents in one single system, you minimize risks and learn from previous incidents. Compare accidents, isolate risks and continuously analyze your processes via our safety management software as compliance policies and regulations are updated. You can even track audits, risk management, vetting, near-misses, non-conformities and corrective action.
A Safety Management System ensures complete traceability and an accurate reporting workflow between vessel and office. Benefits include:

• Total compliance
• Safety awareness
• Efficient work procedures
• Reduced dry docking and costs
• Reduced risk of detained ships
• Reduced delays and off-hire
• Fewer incidents
• Handling undesired incidents and near-misses across the fleet

Staying compliant is more than just keeping the inspectors happy. SERTICA ship safety management ensures that your entire company stays safe, enabling you to create foolproof processes that everyone can follow. The potential benefits of our software are endless. We have not created a program that just ticks all the inspector’s boxes, our software is designed to make a real difference to your company. Improve ship safety management, minimise risk and reduce costs from accidents and incidents all from one program.

PRODUCT BRIEF

Module Overview

Activity Management

Plan and manage all types of activities such as dockings, audits and inspections and track their respective progress in SERTICA to create a great overview.

Analytics

A unique tool developed to extract and analyze any relevant combination of data from SERTICA. Identify areas for cost savings and new opportunities for your business. This integral part of our procurement software enables you to focus on areas that need attention with comprehensive analysis. What would take the fleet manager weeks to analyze takes our procurement software a matter of minutes. Apps Manage a variety of tasks through a mobile device with the SERTICA apps: Inspection, Job, Stock and Approval. Reduce the time in front of the computer and complete tasks with a few clicks. At SERTICA, we are always looking to take our shipping procurement software one step further. By integrating apps with our software, you have easier access, reducing paper waste and streamlining processes even further than before. Set up your team with the apps to keep everyone in sync no matter where they are or what job they are doing.

Apps

Manage a variety of tasks through a mobile device with the SERTICA apps: Inspection, Job, Stock and Approval. Reduce the time in front of the computer and complete tasks with a few clicks. At SERTICA, we are always looking to take our shipping procurement software one step further. By integrating apps with our software, you have easier access, reducing paper waste and streamlining processes even further than before. Set up your team with the apps to keep everyone in sync no matter where they are or what job they are doing.

Certificate

Keep track of all issued certificates across the fleet and plan necessary renewals of existing certificates. The right people are notified when a given certificate needs attention. With an instantly synchronized fleet safety program, you are always in compliance and always have a perfect overview of your certificates.

Data Synchronisation

Synchronize information between ship and shore in an optimized and secure way. Experience a system of accurate and timely data alignment, which synchronizes automatically. No more costly time delays that leave your crew waiting for an update or making decisions based on outdated information. Instant access to up-to-date information ensures your fleet business operates as a whole with the procurement software and not as individual vessels.

Document Management

Efficient workflow to create, revise, review, approve and publish documents. Organize, manage and distribute documents safely and efficiently between office and vessel without creating conflicting versions. Keep everyone up to date with the latest compliance policies with documents that everyone can access from the maritime safety management system. The maritime procurement software ensures no more missing files and instant access for all.

Dynamic Dashboard

Design your own dashboards and achieve a graphical overview of your most important KPIs. A great management and follow-up tool with a modern and structured layout of information. You can organize the dashboard to display and notify any updates to compliance policies and changes to processes. Mitigate risk and keep everyone in the loop the second they log into SERTICA fleet safety program. You are in control of our shipping procurement software, allowing you to use what you need and not be distracted by elements that are irrelevant. Customizing your software will further enhance your business processes and keep your team on task at all times. Our software is very simple, so implementation and training of invoice control or management of RFQ is relatively easy.

Event Reporting

Report any type of event such as accidents, incidents or near misses. Structure your reporting and register events electronically to enable support of events and tracking of data. No incident will slip off the radar with SERTICA, our software ensures that you keep track of any mishaps and work out how to alter your processes to minimize risks in the future.

Fleet Supervision

A unique office database with a 100% accurate copy of all vessel databases. This allows you to access each individual vessel database instantaneously, as well as assessing data across all vessels. Isolate vessels with potential safety concerns and keep track of how you fleet is performing – all from one place. This streamlines your processes and ensures you can monitor safety. Update the database through the shipping procurement software to ensure that everyone will have up to date information instantly across all computers and mobile devices.

Forms

A paperless system simplifying processes with pre-defined electronic forms in Word and Excel with automatic filling of data. Create customized templates for maintenance jobs, risk analysis, reporting events or to fulfil the MRV requirements. Complete traceability keeps you compliant and provides a virtual paper trail that cannot be lost or altered – an essential part of our HSQE system.

Forum

SERTICA Forum provides the option of sharing information and knowledge both between office and fleet, and vessel to vessel. It acts, looks and feels like a basic, generic forum. No complex messaging systems, delays or codes. You can instantly reach each vessel to discuss safety procedures, provide corrective actions and reduce risk of detained ships.

Inspections & Audits

Handle the ever-increasing requirements of control and documentation through categorization and structuring of inspection jobs. Reuse jobs for future inspections to minimize time spent on planning. Keep a track of how your fleet is performing, and use the data collected by SERTICA ship safety management to isolate areas for improvement.

Management Systems

Easy access and control of several Management Systems in SERTICA. Register and structure documents and manuals with revision control including record of corrections to ensure high standards and stability. By tracking changes and edits in our safety management system, you can single out areas of risk and keep a record of what went wrong and where.

SYNC

Synchronize data between SERTICA and other third party systems to increase the level of automation. As an example, you can synchronize to your ERP system, crewing, HR and data warehouses. Achieve the synergy of gathering data from other systems inside the SERTICA ship safety management system. From requisition to payment, the entire procurement process is streamlined via our shipping procurement software.

Task List

A central to-do list for technical staff to complete advanced planning and resource optimization. Get an easy overview of all tasks – both on vessel and fleet level. Manage these to-do lists for all your crew to ensure everyone is working efficiently and to schedule at the same time.

Vetting

Retrieve information about vetting inspection reports automatically with the benefit of being able to register, act, track and report relevant information concerning each finding. Keep the HSQE system organized with observations made during a vetting inspection and be able to optimize future vetting.

Risk Assessment

Minimize risks onboard your vessels by assessing risks in a systematic way. Ensure the safety of your crew by mitigating risks with control measures in SERTICA. Define your processes and procedures in SERTICA safety management software so your fleet can access directions to mitigate risk and take preventative action from anywhere via the software.

Case Study - UltraShip focuses on Maritime Safety

UltraShip decided to define a Safety Mindset already when it started up in 2013. Today, maritime safety is an integral part of the company’s mindset and a cross-cutting issue in all activities. UltraShip commits to developing and stimulating a safe working culture on-board ships and ashore.

A Safety vision is formulated focusing on building the safety awareness of the employees. The safety I’s and much more are described in UltraShip’s own Safety Mindset booklet, which internally, is known as “the bible.” The booklet contains the entire risk management process headed by the UltraShip Safety Vision.

The Integrated Management System is handled in the Safety Management Software SERTICA and Søren Vest, Head of Marine QA at Ultraship says, “SERTICA Safety Management Software supports all our working processes, both safety and in general. By using modules such as Inspection, Reporting, Activities and Events, we support the goals set out in our Safety Mindset booklet.” He concludes, “we plan to use SERTICA for many years to come, as it is part of everything we do.”

Read more about UltraShip and SERTICA in this case story.

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