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Monitoring Reporting and Verification

The Monitoring, Reporting and Verification (MRV) regulations aim to quantify and reduce CO2 emissions from shipping and create a new benchmarking system in Europe. Fulfil these requirements in three easy steps with an annual ship-specific emissions report created in a customised MRV form:

1. Each vessel reports the required data per voyage using the SERTICA Forms module
2. Using SERTICA Analytics, the emissions statistics are calculated
3. SERTICA makes emission reports available on vessel and voyage level with all the required data

This e-learning guide shows how MRV reporting is made easy in the Safety Management Software SERTICA.

Safety Management System

SERTICA includes the accessibility and easy management of safety-related documents and tasks. All SERTICA users can revise all documents and tasks through an approval flow. Changes are tracked in the changelog, so no information is lost.

You can monitor incidents and unsafe situations. By tracking all incidents in one single system, you minimise risks and learn from previous incidents. You can even track audits, risk management, vetting, near-misses, non-conformities and corrective action.

A Safety Management System ensures complete traceability and an accurate reporting workflow between vessel and office. Benefits include:

• Total compliance
• Safety awareness
• Efficient work procedures
• Reduced costs
• Reduced risk of detained ships
• Fewer incidents
• Handling undesired incidents and near-misses across the fleet

PRODUCT BRIEF

Module Overview

Activity Management

Plan and manage all types of activities such as dockings, audits and inspections and track their respective progress in SERTICA to create a great overview.

Analytics

A unique tool developed to extract and analyse any relevant combination of data from SERTICA. Identify areas for cost savings and new opportunities for your business.

Certificate

Keep track of all issued certificates across the fleet and plan necessary renewals of existing certificates. The right people are notified when a given certificate needs attention.

Data Synchronisation

Synchronise information between ship and shore in an optimised and secure way. Experience a system of accurate and timely data alignment, which synchronises automatically.

Document Management

Efficient workflow to create, revise, review, approve and publish documents. Organise, manage and distribute documents safely and efficiently between office and vessel without creating conflicting versions.

Dynamic Dashboard

Design your own dashboards and achieve a graphical overview of your most important KPIs. A great management and follow-up tool with a modern and structured layout of information.

Event Reporting

Report any type of event such as accidents, incidents or near misses. Structure your reporting and register events electronically to enable support of events and tracking of data.

Fleet Supervision

A unique office database with a 100% accurate copy of all vessel databases. This allows you to access each individual vessel database instantaneously, as well as assessing data across all vessels.

Forms

A paperless system simplifying processes with pre-defined electronic forms in Word and Excel with automatic filling of data. Create customised templates for maintenance jobs, risk analysis, reporting events or to fulfil the MRV requirements.

Forum

SERTICA Forum provides the option of sharing information and knowledge both between office and fleet, and vessel to vessel. It acts, looks and feels like a basic, generic forum.

Inspections & Audits

Handle the ever-increasing requirements of control and documentation through categorisation and structuring of inspection jobs. Reuse jobs for future inspections to minimise time spent on planning.

Management Systems

Easy access and control of several Management Systems in SERTICA. Register and structure documents and manuals with revision control including record of corrections to ensure high standards and stability.

Mobile

Manage a variety of tasks through a mobile device with the SERTICA apps: Inspection, Job, Stock and Approval. Reduce the time in front of the computer and complete tasks with a few clicks.

SYNC

Synchronise data between SERTICA and other third party systems to increase the level of automation. As an example, you can synchronise to your ERP system, crewing, HR and data warehouses.

Task List

Central to-do list for technical staff to complete advanced planning and resource optimisation. Get an easy overview of all tasks – both on vessel and fleet level.

Vetting

Retrieve information about vetting inspection reports automatically with the benefit of being able to register, act, track and report relevant information concerning each finding.

Risk Assessment

Minimise risks onboard your vessels by assessing risks in a systematic way. Ensure the safety of your crew by mitigating risks with control measures in SERTICA.

Case - UltraShip focuses on Maritime Safety

UltraShip decided to define a Safety Mindset already when it started up in 2013. Today, maritime safety is an integral part of the company’s mindset and a cross-cutting issue in all activities. UltraShip commits to developing and stimulating a safe working culture on-board ships and ashore.

A Safety vision is formulated focusing on building the safety awareness of the employees. The safety I’s and much more are described in UltraShip’s own Safety Mindset booklet, which internally, is known as “the bible.” The booklet contains the entire risk management process headed by the UltraShip Safety Vision.

The Integrated Management System is handled in the Safety Management Software SERTICA and Søren Vest, Head of Marine QA at Ultraship says, “SERTICA Safety Management Software supports all our working processes, both safety and in general. By using modules such as Inspection, Reporting, Activities and Events, we support the goals set out in our Safety Mindset booklet.” He concludes, “we plan to use SERTICA for many years to come, as it is part of everything we do.”

Read more about UltraShip and SERTICA in this case story.

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